Who We Are: Mission, minutes, constitution, by-laws, officers


Our mission is to support spiritual growth among men, helping men to mature as disciples as they encourage formation in others.


Executive Committee Meeting

Saturday, November 2, 2019

Ed Altizer, Secretary

Present Were: President George Hohmann, Ed Altizer, Ralph Herron, Jim Snyder, Don Davis and Ken Shanes. Absent was Paul Hanko, who was attending another meeting. 

George had invited others to attend to expand interest and support for the UMM. These were Rich Shaffer, the conference lay leader; George Webb, the Conference Prayer Advocate; Paul White, president of the Mon Valley District UMM; Steve Mahaffey, president of the Little Kanawha District UMM; and Wayne Custer, acting president of the Northern District UMM and president of the NE Jurisdiction.

Prayer requests and glory sightings: Those present shared prayer requests and glory sightings.

Devotion: George read a revised version of the lyrics of the hymn, “Higher Ground,” as a devotion. 

Secretary’s Report: The minutes of the three sessions held during the Sept. 11-12 weekend were approved, with corrections.

Treasurer’s Report: Don Davis presented our current balance as of October 28 as $2,389.96. The treasurer has received the total bill from the weekend at Jackson’s Mill for $9,335.75. He has questions about one or two items that he will inquire about. 

Offerings made at Jackson’s Mill included: $404 for Mercy’s Reign, our musical entertainment; $826 for the Bishop’s Relief Fund; and $164 for UMM ministries.

Added to our account since the Mill retreat: a $2,000 grant from the Layman’s Foundation and $75 from Jim Snyder for two golf carts.

Deductions: $100 to Deerfield Country Club to rent two golf carts;
$826 to the Bishop’s Relief Fund; and a $25 refund to Jim Snyder for overpayment on a golf cart.

The total amount paid to Jackson’s Mill this year was $9,335.75. We were not charged for the use of the Assembly Hall on Friday.

$1,112 is still due from the golf committee. 

The Treasurer asked for approval of his report. It was approved unanimously.

Treasurer Davis asked for approval to pay $150 for 2020 dues to the Northeast Jurisdiction and $200 for 2020 dues to the National Association of Conference Presidents, when he receives invoices. His request was approved unanimously.

Annual audit: George noted that Peggy Kourey has agreed to again perform our annual audit and Malissa Hohmann has agreed to assist her.

Golf outing:

There was a lengthly discussion of the 2019 Arnold Eddy Memorial Golf Outing.

The Tygart Valley Golf Course in Grafton, which hosted the golf outing, charged not only additional funds for the meal but also for additional men for playing, due to a misunderstanding about the number of men that were to be in attendance. There were about 50 men who played. The golf course charged for 72 all the way around. That was why the cost was so much more than before.

Also, it was reported that hole sponsor signs were not distributed before the outing began, so golfers were asked to distribute them as they played the course. 

George asked if the W.Va. UM Men should send the Golf Committee a check for the additional lunch costs. No motion was made to do so. Don Davis said he could look anyone squarely in the eyes and say every cent raised via hole sponsorships went for scouting. George asked if the W.Va. UM Men should ask the Golf Committee for an audit. No motion was made to do so. Don repeated that he believes all hole sponsorship money goes to scouting. It was agreed to let things stand as they are.

Review of the September retreat at Jackson’s Mill

Ralph received good feedback from Scout leaders. It was a success as a Scout event, with good weather and attendance. Some promised activities did not materialize because the people doing them did not arrive, but overall there were positive comments. 

The labyrinth was well- attended with 119 men and boys participating. 

The model plane feature was attended by about 100.  Three members of the Flying Hillbillies brought their model aircraft.

A workshop called “Life to Eagle,” offered for the first time, had excellent attendance. George will invite Ryan Campione to present the workshop again in 2020.

George noted that Rev. Dr. Barry Ball, our keynote speaker at Jackson’s Mill, has offered to speak to conference men’s groups as we develop ways to follow up on his call for the W.Va. UM Men to minister to those affected by the opioid crisis.

Districts and Charters

George commented that since April there is one fewer local UMM charter, and two fewer EMS members. However, these groups and individuals may just be late in making their payments. There are three UM district organizations. Wayne Custer is provisionally president of the Northern District.  

Website

George reported that the website is outdated. He is the only persons who works on it and he hasn’t had time to refresh it. He promised to do so in the coming weeks.

2020 Annual Gathering

It was agreed to ask Mercy’s Reign to provide the musical entertainment at our 2020 Annual Gathering. George said he would like to make arrangements so music could be presented outside so the scouts and others can also hear it. He promised to work on this.

George reported that GCUMM Scouting Executive Steven Scheid has agreed to attend the 2020 Annual Gathering as we celebrate the 100th anniversary of the Methodist connection to scouting. George said he doesn’t know if Steve will provide all or any of his expenses. George plans to meet with him in March at the NACP meeting in Nashville. Don said we typically pay for guest speakers’ transportation, meals and lodging.

George said we need to recruit a prayer advocate because Rev. George Webb has agreed to fill this role only until our next Annual Gathering. George has several ideas for filling the role. He said he will follow up and report at the next Executive Committee meeting. Don Davis said most prayer advocates are not pastors. Don also said the expenses for the prayer advocates to attend the March conference in Nashville are paid by another entity.

George said Bill Atwell is looking for someone to become the administrator of the Bible Patch program at our Circuit Rider/Annual Gathering events. He has some people in mind. George will keep in touch with Bill and report at the next Executive Committee meeting.

George said he plans to develop a survey for local units that will give us some figures regarding the number of community service hours volunteered by the W.Va. UM Men.

Other business

Don reported that the November “Giving Day” sponsored by the GCUMM hoped to raise $100,000 but to date has raised about $10,000 to $12,000, although money is still coming into the GCUMM office in Nashville. He said Executive Gil Hanke is very disturbed by the low amount given to date.

Adjournment

There being no additional business, the meeting was adjourned with prayer.

Submitted by Ed Altizer Nov. 18, 2019. Expanded and revised by George Hohmann Nov. 19, 2019. Revised by Ed Altizer Nov. 23, 2019. Revised by George Hohmann Nov. 25, 2019. Revised by Don Davis Nov. 25.

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Conference Constitution of United Methodist Men

The Constitution for Conference Organizations of United Methodist Men is found in the following Paragraphs 647 from the Book of Discipline. Conference Organizations must develop their own By-Laws.

United Methodist Men- Constitution of United Methodist Men in the Conference.

Article 1. Name – In each annual conference there shall be a conference organization named United Methodist Men, auxiliary to the jurisdictional committee on United Methodist Men and to the General Commission on United Methodist Men. (#2301).

Article 2. Function –  The function of the conference organization of United Methodist Men shall be to build and support the district organization of United Methodist Men in developing resources to meet the needs and interests of and the responsibilities of discipleship; to empower personal witness and evangelism; to enable outreach in individual and group mission and ministry; to encourage and support spiritual growth and faith development; to promote the objectives and responsibilities of the General Commission on United Methodist Men. In the absence of a district organization the conference organization, in consultation with the District Superintendent, shall fulfill the district responsibilities. (#669).

Article 3. Authority – Each conference organization of United Methodist Men shall have the authority to promote its work in accordance with the plans, responsibilities, and policies of the conference organization and the General Commission on United Methodist Men.

Article 4. Membership- The conference organization of United Methodist Men shall be composed of all men and clergy of local churches (charted or uncharted) within the bounds of the conference.

Article 5. Officers and Committees –

a. The conference organization shall elect a president, at least one vice president, a secretary, and a treasurer.

b. The resident bishop shall service as the honorary president and be a member of the conference organization and its executive committee.

c. The conference lay leader (or designated representative) shall be a member of the conference organization and it executive committee.

d. Additional officers (including Civil Youth, Serving Agencies/Scouting Coordinator) and committees shall be elected or appointed in accordance with the guidelines of the General Commission on the United Methodist Men and/or the bylaws of the conference organization of United Methodist Men.

Article 6. Meeting and Elections –

a. There shall be an annual meeting of the conference organization of United Methodist Men, at which time there shall be presented an annual report and a program plan designed to meet the needs of the men of the conference. Officers and committee shall be elected in accordance with the requirements of the organization’s bylaws.

b. The voting body of the annual meeting of the conference shall be determined by the organization’s bylaws but shall include conference and district officers and committee chairpersons as determined, members of the General Commission on the United Methodist Men, and members of the jurisdictional committee on the United Methodist Men residing within the bounds of the conference.

Article 7. Relationships-

a. The president of the conference organization of United Methodist Men is a member of the annual conference, as set forth in #32.

b. The president of the conference organization of United Methodist Men shall represent the conference organization on the jurisdictional committee on United Methodist Men. In the absence of the president a designated vice president may represent the conference organization.

c. Designated officers or members shall represent the conference organization on the various agencies, councils, commission of the annual conference as the constitutions, bylaws and rules of such agencies provide.

d. The conference organization shall encourage men to participate in the total life and work of the church and shall encourage them to assume positions of responsibility and leadership as part of their discipleship.

Article 8. Finances- The Conference United Methodist Men shall secure funds for the fulfillment of this purpose. All funds from whatever sources by the Conference United Methodist Men belong to the organization and shall be disbursed only in accordance with it constitution and/or bylaws and by it order.

a. Conference United Methodist Men may have their own bank account.

b. It is recommended that there be an annual financial audit.

Article 9. Amendments- Proposed amendments to this constitution may be sent to the recording secretary of the General Commission on United Methodist Men prior to the last annual meeting of the commission in the third year of the quadrennium.

Article 10. Connectional Reporting –

a. Each annual conference shall file a current copy of their constitution with the General Commission on United Methodist Men.

b. Each annual conference shall submit an annual report to the General Commission on United Methodist Men for its annual meeting.

By-laws

Article I- Name.

Section 1:     The name of the organization shall be “The United Methodist Men of the West Virginia Conference” and may be abbreviated and identified as “UM Men of WV.”

Article II- Relationship

Section 1:     The organization shall relate and adhere to the provisions of its Constitution, relating and participating as auxiliary to the Jurisdictional Committee and the General Commission on United Methodist Men and to the West Virginia Conference of the United Methodist Church.

Section 2:     Its shall related to the district organizations and their units to build and support the participation of their men.

Section 3:     It shall function in accord with the provisions of the General Commission of the United Methodist Church recorded in its then current “Book of Discipline” and in relation to the stated “PURPOSE” of the organization.

Article III- Purpose

Section 1:     The United Methodist Men shall be a creative and supportive fellowship of the men who seek to know Jesus Christ, to grow spiritually and to seek daily his will, existing to declare the centrality of Christ in every man’s.

Article IV- Membership

Section 1:     The organization shall be composed of membership of all men and clergy affiliated with the United Methodist Churches of the West Virginia Conference and shall include as members those of the General commission and jurisdictional committee on United Methodist Men residing within the bounds of the conference.

Article V- Leadership

Section 1: At each annual meeting;

  1. The membership shall elect a President and Vice President to their prescribed official leadership duties for a one year term, beginning at the next fiscal year; October 1st.
  2. The Immediate Past President shall service as counsel to the President and the Executive Committee during the term of the elected president, advising from the experience of his prior leadership and accepting assigned leadership tasks in projects of the organization.
  3. The membership shall elect a Secretary and Treasure to their prescribed official leadership duties for a one year term beginning at the next fiscal year; October 1st, and continuing thereafter as council to the newly elected officer[s] for a transitional purpose for a six-month period.
  4. The membership shall elect a Chairman of the Committee on Nominations for a one year term beginning at the next fiscal year; October 1st.
  5. The membership shall elect a Committee on Nominations consisting of four men from different district in addition to the Chairmen. Each shall be elected to serve a term designated for each of the four projected years, beginning at the closing of the annual meeting. Each advancing year shall be filled accordingly by the nomination and election. Any current vacancy shall be filled by nomination and election to the corresponding term of the vacancy.
  6. The membership shall elect a Chairmen for each of established committees.

Section 2: The Executive Committee shall:

  1. Guide the program, projects and conduct of the organization; planning transacting and executing the business of the organization, subject to the action and approval of the membership at the annual meeting, carrying out the Purpose of the UM Men;
  2. Work in accord with the plans, responsibilities and policies of the General Conference and the General Commission on United Methodist Men;
  3. Work in cooperation with the jurisdictional committee;
  4. Work in cooperation with ecumenical groups;
  5. Approve the total budget and recommend it to the conference organization for adoption;
  6. Transact business on behalf of the organization in accord with the action of the organization and its policies;
  7. Initiate and/or develop project and program element, models, or training events as deemed needed;
  8. Determine procedures for publicity and communications;
  9. Council, support and encourage the President and officers in their leadership.

Section 3: The Executive Committee shall be composed of:

  1. The elected officers: President, Vice President, Secretary and Treasurer;
  2. The Immediate Past President;
  3. Elected Chairmen of established committee;
  4. The West Virginia Conference Resident Bishop, Honorary President;
  5. West Virginia Conference Lay Leader;
  6. The President of the WV Laymen’s Foundation;
  7. The WV Conference Scouting Coordinator;
  8. The President of each district organization of UM Men.

Section 4: Each member of the Executive Committee shall relate himself to the district organization through the corresponding district leader for the joint sharing of information and for planning implementation of the responsibilities carrying out the Purpose of UM Men.

Article VI-Established Committee

Section 1: There shall be establish a committee for:

  1. Nomination and Election;
  2. Projects;
  3. Prayer Advocacy;
  4. Hunger;
  5. Funding;
  6. Church Unit Development;
  7. Budget;
  8. Scouting/Coordinator [ Scouting Coordinator]

Section 2:  Each member of the Executive Committee shall secure current information and available training relative to the program, responsibilities and exchange of information offered, relating to his responsibilities, relating to the Propose of the United Methodist Men. Each member shall make himself aware of the assume certain individual responsibilities, then currently set out in the Job Descriptions and Guide information available by the General Commission and the jurisdictional committee, and shall seek opportunities for continuing group training experiences.

Section 3:  The Executive Committee individuals shall function as a team in the fulfillment of the ‘Purpose’. Because the tasks are interrelated, no member works alone.

Section 4: The Executive Committee shall meet at require of the President as timely needed, with reasonably timed advance notice of time and place. A majority present shall constitute a quorum.

Section 5: An Administrative Committee consisting of the President, Vice President, Secretary, Treasurer, and Immediate Past President shall meet upon the call of the President to transact emergence business of programs or projects in the interim between meeting of the Executive Committee. It shall not change declared policy, the budget or incur financial obligation not previously authorized.

Section 6: Committee Chairmen shall recruit a sufficient committee membership, from district counterpart where possible, to carry out the committee’s programs and report its membership to the Executive Committee.

Section 7: The Chairmen of the committee on Pray Advocacy shall be the prescribed ‘Prayer Advocate’ and the Chairmen of the committee on Hunger shall be the prescribed ‘Hunger Advocate.’

Section 8:

  1. An Administrative Secretary may be appointed by the President, in consultation and approval of the Executive Committee, to provide and carry out routine on-going administrative activities of the organization continuity of leadership. The Administrative Secretary shall serve the organization assisting its leadership;
  1. By helping measurably for maintaining it year to year and day to day continuity administering it timely prescribed relationships and detail performance of ‘purpose and programs.
  2. By assisting the organization, serving at the direction of the leadership; President, Vice President, Secretary, Treasurer in administering routine responsibilities, as designated within Article IX.
  1. The Administrative Secretary shall be appointed only for the annual terms of the elected President, serving addition terms as needed, and appointed by the subsequent duty elected President.
  1. The Executive Committee may determine compensation as needed for the service and expenses of the Administrative Secretary.

Article VII- Other Committee

Section 1: The President in consultation with member of the Executive Committee may appoint addition chairmen of addition committees or task force for temporary term within the annual term of the President.

Section 2: Additional leadership of other chairmen and committee as needed may be established by amendment of the By-Laws at annual meeting.

Article VIII-Nomination and Elections

Section 1: there shall be a Committee and Elections,

  1. Working with the district chairmen of committee on nominations:
  2. Finding men for leadership roles in the conference organizations;
  3. Insuring that the leadership of the conference organizations in representative of the membership in matters of age, race, ethnic background, employment and non-employment;
  4. Reporting to the conference at annual meeting, nominations for elected officers, committee chairmen, and member of the committee on nominations and for filling vacancies.

Section 2: The Committee on Nominations and Elections,

  1. Shall consist of a Chairmen elected annually and for four elected members of different districts; designated to filling each of four projected consecutive years;
  2. Shall annually nominate a new member to replace a vacancy or to be elected for the next projected four-year term;
  3. Shall, at the time for election, present a report to the annual meeting, in writing, of a report of nominations for all elected officer, chairmanship and new members of the Committee on Nominations and Elections;
  4. Shall nominate only member who reside within the bounds of the conference or who are a member of a church within the bounds of the conference;
  5. Vacancies occurring in the elected leadership of the conference organization shall be filled in the interim prior to an annual meeting by action of the Executive Committee upon the nomination of the Committee on Nomination and Elections.

Section 3: Elections,

  1. Shall take place within the business of the annual meeting;
  2. Shall include nominations for the floor prior to election;
  3. Shall take place by ballot provided by the Committee on Nominations and Elections when more than one candidate is to be voted upon;
  4. May be by acclamation when there is only one candidate for each office or chair to be voted upon, and the presiding officer is satisfied that no further nominations are to be offered, and the Chairmen on Nominations and Elections moves the vote for acclamation.

Section 4: Vote Procedures:

A majority count of votes of members present and voting shall be sufficient for election.

Section 5: Re-Nomination and Re-Election:

Officers and Chairmen of committee shall be elected to a one year term and may be re-nominated and re-elected to additions terms, but shall not exceed four consecutive years in the same office or committee.

Article IX- Duties of Officers

Section 1: President: The President shall be the presiding officer of the organization and shall preside at the annual, regular and special meetings of the organization and Executive Meetings. He shall have general oversight over the work of the organization. He shall be an ex-officio member of all committee and task forces, except the Nominating Committee. He shall be familiar with the work of the General Commission on United Methodist Men and that of the District President.

Section 2: Vice President: The Vice President shall assist the President, accept assignments made to him, preside in the absence of the President, and assume full responsibility for that office.

Section 3: Secretary: The Secretary shall be responsible for keeping the minutes and all records of the organization and the Executive Committee. The Secretary shall be responsible for keeping records suitable for future filing.

Section 4: Treasurer: The Treasurer shall collect and disburse all funds. Adequate records shall be kept and a report shall be made at all meeting of the organization and the Executive Committee. Requests for disbursements of funds not included in the budget shall be made by the President, Executive Committee, or the organizations.

Article X: Vacancy

Section 1: When a vacancy occurs in an office or a committee, the vacancy shall be filled by the President in consultation with the Executive Committee.

Section 2: The By Laws may be amended at any annual, regular, or special meeting of the organization by a two-thirds majority vote of all members present provided the notice of such proposed amendment is given 10 days in advance.