Who We Are: Mission, minutes, constitution, by-laws


Our mission is to support spiritual growth among men, helping men to mature as disciples as they encourage formation in others.

Visit the United Methodist Men website at http://www.gcumm.org


The West Virginia Conference United Methodist Men’s Executive Committee meets at Noon at Lloyd’s Restaurant, across from the GoMart in Flatwoods. All are welcome.

Here are the 2019 meeting dates:  January 12     April 13     Aug. 10     Nov. 2


United Methodist Men

Annual Gathering and Circuit Rider 30 

Meeting Minutes, September 7-9, 2018, Jackson’s Mill. Revised and approved by the Executive Committee on Nov. 3, 2018

Friday, 4 p.m.

Opening 

President Don Davis opened with a prayer and introductions of this year’s program by Rev. Mark Lubbock of Baton Rouge, and musical talent, the Mercy’s Reign trio. He reminded us that there will be other business meetings later this evening and tomorrow.

Man of Year Committee

Rev. Harold Langevin has been named head of a Man of the Year committee.  It is possible to have two Men of the Year. Rev. Lubbock, Rev. Harold Langevin and Wayne Custer are to be on that committee.

Election of new officers will take place later during the retreat. Those elected will take office October 1 instead of immediately as in previous years. This will provide time for a transition of records and duties.

Don reviewed the agenda he had written up. He also asked for prayers for Scout Coordinator Ralph Herron who is is having health issues and is not at this year’s retreat and Circuit Rider. 

Review of past four years

Don reviewed his four years as president, noting that speakers at the retreat during his four years in office have included Tim Allen, Joe Kelly, Rev. Dr. Rick Vance and, this year, Rev Mark Lubbock. He noted that there is considerable work and travel required of the person who is president, including annual visits to the general UMM sessions held in Nashville. He noted that Larry Coppock, who is retiring as director of scouting ministries at the General Commission on United Methodist Men, will be at this year’s retreat.

Bill Deel urged that the retreat be more widely advertised. He said there are 30 men in his church (Milton UMC) who don’t know about this meeting. Davis said brochures were handed out at the Annual Conference; Hohmann said the information has been posted on the website (http://wvcummen.org) since the conference. All agreed that more can and should be done.

Registration for Jackson’s Mill

George Hohmann and Danny Murphy brought up the subject of people registering late or even on arrival at the Mill. This presents problems with assigning rooms and with meal planning. 

George moved that an ‘early bird’ registration be adopted with a price difference favoring those registering early to allow better planning. In the discussion that followed it was agreed that a regular price be set for different levels of accommodations, with those applications received on or after August 1 preceding the retreat having a surcharge of $25 per person for any level of accommodation, including Jackson Lodge, private room whether one or two persons, or dormitory, and also for the number of days in attendance. Steve Spence suggested the registration brochure be worded so people understand they’ll get a discount if they register early. For example: “The regular price is $125.00. The early-bird discount price is $100.00.” The motion was seconded by Wayne Custer and approved by unanimous vote of those present.

This year a continuing count of those for to attend each meal was reported to the Mill by George Hohmann, as they charged by the number ordered, not by the number who actually show up to eat. 

Wayne Custer’s first report

Wayne Custer, president of the United Methodist Men’s North East Jurisdiction, reported that Workplace, a software program offered by the General Commission on United Methodist Men, is a great aid to communications. He said “Amending Through Faith,” a prevention initiative dedicated to ending violence against women and girls by engaging and educating men, is temporarily on hold. Custer also pointed out that Davis is now treasurer of the National Association of Conference Presidents and Paul Hanko is secretary of the North East Jurisdiction. Davis said the West Virginia Conference is a small conference doing great things.

The session was closed by prayer offered by Rev. Langevin.

Friday, 7 p.m.

Don Davis opened with prayer and welcomed all in attendance. 

Mercy’s Reign entertains

Entertainment was provided by Mercy’s Reign (www.mercysreign.com) which is comprised of Bill Petrea of Cross Lanes, Lisa Wheat of Ashland, Ky., and Willie Church of Gallipolis, Ohio. The trio was recruited by Jim Snyder after a visit to Heart and Hand in South Charleston. They were introduced today to general appreciation and applause. 

Aug. 11 minutes approved

The secretary was asked to read the minutes of the August 11 Executive Committee meeting written by Ken Shanes. The minutes were approved as read.

Treasurer’s report

Danny Murphy gave the Treasurer’s Report. He said our current balance is $4,190.20.

“Misson Passport” introduced

Deborah Coble, the conference’s director of communications, passed out the conference’s just-released “Mission Passport.” She urged those in attendance to visit the conference’s missions and to take passports back to their churches. She brought a large number of passports for free distribution.

Letter from National Association of Conference Presidents

Davis read a letter from the National Association of Conference Presidents. He said the General Commission on United Methodist Men is projecting a 2021-2024 budget cut. He said we West Virginia men need to increase the number of chartered groups and participants in Every Man Shares in Evangelism Mission and Spiritual Life (EMS) and legacy builders. He noted that EMS costs $45 a year and of that amount, $7 comes back to the conference with $3.50 to the conference and $3.50 to the districts that are organized.

Rev. Langevin noted that the Upper Room Prayer Line will be operating from Noon to 3 p.m. Saturday. He called for volunteers to staff the line. Langevin also introduced Prayer Partners and urged men to sign up.

Mark Lubbock’s first presentation

The session was then turned over to this year’s speaker, Rev. Mark Lubbock. He began with a personal witness as to the help he received in the way of divine intervention when his family lost their home in the flooding that occurred in Louisiana some years ago. 

He brought up the work we have as Christian men to spread the Word. We United Methodists have a head start in being the largest denomination in this state, with more churches and church-goers than any other. We have the means to serve and build in our part of the country.

Lubbock said we must work to build relationships. He also said it is our faith that excites other people.

He concluded by having us divide up into groups to discuss subjects printed on cards chosen at random. 

Saturday, 9:30 a.m.

Workshops offered

George Hohmann reminded everyone several workshops will be offered this afternoon. He urged everyone to take advantage of these opportunities by attending. He also expressed appreciation for the return of the large indoor labyrinth, which was laid out on the floor of the Assembly Hall. 

He pointed out the Cokesbury table where books and CD’s were offered for sale, a lost and found center, and a recharging station for electronics which proved over the weekend to be very popular and useful. 

Layman’s Foundation report

George Webb, president of the Layman’s Foundation ,was introduced to discuss the progress they were making. Jeff Taylor, the foundation’s new treasurer, reported it had begun 2018 with $196,000. Investments and contributions had brought the present total to $201,000 even after a distribution of $17,000 this year so far in scholarships for seminary students. The Layman’s Foundation also supports our retreat at Jackson’s Mill. 

Mark Lubbock’s second presentation

Rev. Mark Lubbock resumed his program by placing a strong emphasis on EMS (Evangelism, Mission and Spiritual Life, or ‘Every Man Shares’).  During his presentation Mark described other programs:

  1. Amend Together, a course for those who would help in combatting sexual abuse.
  2. The Class Meeting, small groups modeled after John Wesley’s ‘methodists’ who discussed how Bible teachings should apply in everyday life. 
  3. Discipleship Bible Outreach, a ministry for prisons
  4. Lead Like Jesus, leadership training based on the character of Christ himself rather than on secular training programs. The cost for this is $10 per attendee and visiting trainers are provided.

Saturday, 7 p.m.

(This session was preceded by a dinner of hot dogs, hamburgers and extras provided to all Scouts and leaders by the UM Men. This was a great chance for the Men to meet and greet individual Scouts and leaders. Reported to be in attendance at the Circuit Rider this year were 420 Scouts and leaders representing 6 troops from the Allohak Council (headquartered in Parkersburg), 13 troops from the Buckskin Council (headquartered in Charleston) and 12 troops from the Mountaineer Council (headquartered in Fairmont). Of the 420, 372 came to the UMM dinner Saturday evening. 

Mark Lubbock’s third presentation

Mark Lubbock continued his program by asking those in attendance to sign up as a Legacy Builder. It costs as little as $10 a month. He also challenged the men to, by the end of the year, take up one of the programs he has highlighted. “Treat this like an emergency,” he said. “Time is short. You’ve heard of these opportunities. You know about them. It’s up to you — you are accountable. What are you going to do? I’m inviting you to commit, to serve God.” He noted that we Methodists have a connectional ministry and “we do not have to do it alone!”

Lubbock urged men to make a plan with a timeline and to map out the three most important outcomes for the week, every week.

During the business meeting, Hohmann reported that 45 people were attending the UM retreat in some capacity, including those who came in to share in workshops or were here for a day rather than the whole three-day event. 

Wayne Custer’s second report

Wayne Custer, president of the North Eastern Jurisdiction UMM:

  1. emphasized the importance of belonging to EMS
  2. Promoted ZOOM, a computer communication program which facilitates communication and meeting without requiring the extensive travel leaders often have to do
  3. Presented a Bible ‘app’ which connects daily scriptural passages to your phone
  4. Announced coming conferences on Lead Like Jesus
  5. Promoted the Class Meetings program
  6. Presented a plaque to our outgoing President, Don Davis, to a round of applause in appreciation of one who had made such a great effort for the WV Conference of UMM over the past four years.
  7. Urged everyone to get a spiritual mentor.

Audit report

Hohmann reported that the auditor, Peggy Kourey, had finished auditing the 2017 and 2018 financial records and had emailed a report this afternoon. Hohmann moved that the audit report be accepted and published at a later date. Hohmann’s motion was seconded and approved.

Flood buckets, books, workshop attendance, labyrinth, Bible patch

Hohmann reported that six flood buckets had been collected from men’s groups and scouts and turned over to Dan Lowther of the New Vision Depot. Hohmann reported that one set of CDs and four books had been sold during the retreat and that 22 people had used the charging station. He said attendance at the workshops had ranged from one to six. He said about 35 people had walked the labyrinth. He reported that 17 people had earned the “The Good Book” Bible basics patch.

It was reported that Ralph Herron sent a bill for $264 for wristbands and $960 for patches to the Conference Office. Rich Shaffer, Lay Leader of the WV Conference, reportedly indicated the Conference would pay that bill.

Upper Room Prayer Line

Langevin reported with regret that due to an error in timing, the Upper Room Prayer Line did not operate. 

Radio-controlled model airplanes

Jim Snyder reported that three men from the Charleston Flying Hillbillies Club came to the retreat to help about 150 scouts learn how to fly radio-controlled model airplanes.

Youth safety training

Gary Mafioli reported that 18 people from a total of three scout councils took the youth safety training class today.

Arnold Eddy Golf Outing

Paul Hanko reported that 37 golfers participated in the Arnold Eddy Golf Outing. He presented Davis with a check for $4,000.

Ralph Herron honored as “Man of the Year”

Davis announced that Ralph Herron is the 2018 West Virginia “United Methodist Man of the Year.” A conference call was made to Ralph to notify him of the award.

Officers elected for 2019

Paul Hanko, chairman of the Nominating Committee, announced the slate of candidates for office for 2019. They are:

  1. President, George Hohmann
  2. Secretary, Ed Altizer
  3. Treasurer, Don Davis

Hanko called for nominations from the floor. There were none. Hohmann, Altizer and Davis were then elected by a unanimous voice vote.

Nominating Committee

No one was recruited for the office of Vice President. It will be up to the new Nominating Committee to try to fill that role. Ed Altizer was nominated for Chairman of the Nominating Committee, Rev. Harold Langevin was nominated Prayer Advocate and Ralph Herron will represent the Boy Scouts on the Executive Council. Those who were nominated were elected by unanimous voice vote.

Palmer Award

The Palmer Award, which is given annually to the church with the largest number in attendance at the retreat, went to the Spruce Street UM of Morgantown, which had five in attendance. First UM of South Charleston had four in attendance. Westover UMC had three.

Circuit Rider campfire

The evening session adjourned and members were invited to the Circuit Rider Campfire, a Scout event held on Saturday evening at our Jackson’s Mill retreats. The Campfire which is usually held in the amphitheater was an indoor assembly this year (without a fire) in the Jackson’s Mill barn due to rain. As always it presented skits and humor, prizes and awards, and was enjoyed by all in attendance. 

Sunday

The conference retreat breakfast was followed by Sunday morning church in an assembly of UM Men and Boy Scouts and leaders and parents, held again in the barn due to persistent rain over Saturday evening and Sunday morning. The service was conducted by Reverend Amy Shanholtzer, newly appointed District Superintendent of the Mon Valley District.

This year’s retreat concluded without a Sunday lunch.

Submitted by Ed Altizer, Secretary

Revised and expanded Sept. 25, 2018, by VP George Hohmann

Revised and accepted by the Executive Committee on Nov. 3, 2018

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Conference Constitution of United Methodist Men

The Constitution for Conference Organizations of United Methodist Men is found in the following Paragraphs 647 from the Book of Discipline. Conference Organizations must develop their own By-Laws.

United Methodist Men- Constitution of United Methodist Men in the Conference.

Article 1. Name – In each annual conference there shall be a conference organization named United Methodist Men, auxiliary to the jurisdictional committee on United Methodist Men and to the General Commission on United Methodist Men. (#2301).

Article 2. Function –  The function of the conference organization of United Methodist Men shall be to build and support the district organization of United Methodist Men in developing resources to meet the needs and interests of and the responsibilities of discipleship; to empower personal witness and evangelism; to enable outreach in individual and group mission and ministry; to encourage and support spiritual growth and faith development; to promote the objectives and responsibilities of the General Commission on United Methodist Men. In the absence of a district organization the conference organization, in consultation with the District Superintendent, shall fulfill the district responsibilities. (#669).

Article 3. Authority – Each conference organization of United Methodist Men shall have the authority to promote its work in accordance with the plans, responsibilities, and policies of the conference organization and the General Commission on United Methodist Men.

Article 4. Membership- The conference organization of United Methodist Men shall be composed of all men and clergy of local churches (charted or uncharted) within the bounds of the conference.

Article 5. Officers and Committees –

a. The conference organization shall elect a president, at least one vice president, a secretary, and a treasurer.

b. The resident bishop shall service as the honorary president and be a member of the conference organization and its executive committee.

c. The conference lay leader (or designated representative) shall be a member of the conference organization and it executive committee.

d. Additional officers (including Civil Youth, Serving Agencies/Scouting Coordinator) and committees shall be elected or appointed in accordance with the guidelines of the General Commission on the United Methodist Men and/or the bylaws of the conference organization of United Methodist Men.

Article 6. Meeting and Elections –

a. There shall be an annual meeting of the conference organization of United Methodist Men, at which time there shall be presented an annual report and a program plan designed to meet the needs of the men of the conference. Officers and committee shall be elected in accordance with the requirements of the organization’s bylaws.

b. The voting body of the annual meeting of the conference shall be determined by the organization’s bylaws but shall include conference and district officers and committee chairpersons as determined, members of the General Commission on the United Methodist Men, and members of the jurisdictional committee on the United Methodist Men residing within the bounds of the conference.

Article 7. Relationships-

a. The president of the conference organization of United Methodist Men is a member of the annual conference, as set forth in #32.

b. The president of the conference organization of United Methodist Men shall represent the conference organization on the jurisdictional committee on United Methodist Men. In the absence of the president a designated vice president may represent the conference organization.

c. Designated officers or members shall represent the conference organization on the various agencies, councils, commission of the annual conference as the constitutions, bylaws and rules of such agencies provide.

d. The conference organization shall encourage men to participate in the total life and work of the church and shall encourage them to assume positions of responsibility and leadership as part of their discipleship.

Article 8. Finances- The Conference United Methodist Men shall secure funds for the fulfillment of this purpose. All funds from whatever sources by the Conference United Methodist Men belong to the organization and shall be disbursed only in accordance with it constitution and/or bylaws and by it order.

a. Conference United Methodist Men may have their own bank account.

b. It is recommended that there be an annual financial audit.

Article 9. Amendments- Proposed amendments to this constitution may be sent to the recording secretary of the General Commission on United Methodist Men prior to the last annual meeting of the commission in the third year of the quadrennium.

Article 10. Connectional Reporting –

a. Each annual conference shall file a current copy of their constitution with the General Commission on United Methodist Men.

b. Each annual conference shall submit an annual report to the General Commission on United Methodist Men for its annual meeting.

 

By-laws

Article I- Name.

Section 1:     The name of the organization shall be “The United Methodist Men of the West Virginia Conference” and may be abbreviated and identified as “UM Men of WV.”

Article II- Relationship

Section 1:     The organization shall relate and adhere to the provisions of its Constitution, relating and participating as auxiliary to the Jurisdictional Committee and the General Commission on United Methodist Men and to the West Virginia Conference of the United Methodist Church.

Section 2:     Its shall related to the district organizations and their units to build and support the participation of their men.

Section 3:     It shall function in accord with the provisions of the General Commission of the United Methodist Church recorded in its then current “Book of Discipline” and in relation to the stated “PURPOSE” of the organization.

Article III- Purpose

Section 1:     The United Methodist Men shall be a creative and supportive fellowship of the men who seek to know Jesus Christ, to grow spiritually and to seek daily his will, existing to declare the centrality of Christ in every man’s.

Article IV- Membership

Section 1:     The organization shall be composed of membership of all men and clergy affiliated with the United Methodist Churches of the West Virginia Conference and shall include as members those of the General commission and jurisdictional committee on United Methodist Men residing within the bounds of the conference.

Article V- Leadership

Section 1: At each annual meeting;

  1. The membership shall elect a President and Vice President to their prescribed official leadership duties for a one year term, beginning at the next fiscal year; October 1st.
  2. The Immediate Past President shall service as counsel to the President and the Executive Committee during the term of the elected president, advising from the experience of his prior leadership and accepting assigned leadership tasks in projects of the organization.
  3. The membership shall elect a Secretary and Treasure to their prescribed official leadership duties for a one year term beginning at the next fiscal year; October 1st, and continuing thereafter as council to the newly elected officer[s] for a transitional purpose for a six-month period.
  4. The membership shall elect a Chairman of the Committee on Nominations for a one year term beginning at the next fiscal year; October 1st.
  5. The membership shall elect a Committee on Nominations consisting of four men from different district in addition to the Chairmen. Each shall be elected to serve a term designated for each of the four projected years, beginning at the closing of the annual meeting. Each advancing year shall be filled accordingly by the nomination and election. Any current vacancy shall be filled by nomination and election to the corresponding term of the vacancy.
  6. The membership shall elect a Chairmen for each of established committees.

Section 2: The Executive Committee shall:

  1. Guide the program, projects and conduct of the organization; planning transacting and executing the business of the organization, subject to the action and approval of the membership at the annual meeting, carrying out the Purpose of the UM Men;
  2. Work in accord with the plans, responsibilities and policies of the General Conference and the General Commission on United Methodist Men;
  3. Work in cooperation with the jurisdictional committee;
  4. Work in cooperation with ecumenical groups;
  5. Approve the total budget and recommend it to the conference organization for adoption;
  6. Transact business on behalf of the organization in accord with the action of the organization and its policies;
  7. Initiate and/or develop project and program element, models, or training events as deemed needed;
  8. Determine procedures for publicity and communications;
  9. Council, support and encourage the President and officers in their leadership.

Section 3: The Executive Committee shall be composed of:

  1. The elected officers: President, Vice President, Secretary and Treasurer;
  2. The Immediate Past President;
  3. Elected Chairmen of established committee;
  4. The West Virginia Conference Resident Bishop, Honorary President;
  5. West Virginia Conference Lay Leader;
  6. The President of the WV Laymen’s Foundation;
  7. The WV Conference Scouting Coordinator;
  8. The President of each district organization of UM Men.

Section 4: Each member of the Executive Committee shall relate himself to the district organization through the corresponding district leader for the joint sharing of information and for planning implementation of the responsibilities carrying out the Purpose of UM Men.

Article VI-Established Committee

Section 1: There shall be establish a committee for:

  1. Nomination and Election;
  2. Projects;
  3. Prayer Advocacy;
  4. Hunger;
  5. Funding;
  6. Church Unit Development;
  7. Budget;
  8. Scouting/Coordinator [ Scouting Coordinator]

Section 2:  Each member of the Executive Committee shall secure current information and available training relative to the program, responsibilities and exchange of information offered, relating to his responsibilities, relating to the Propose of the United Methodist Men. Each member shall make himself aware of the assume certain individual responsibilities, then currently set out in the Job Descriptions and Guide information available by the General Commission and the jurisdictional committee, and shall seek opportunities for continuing group training experiences.

Section 3:  The Executive Committee individuals shall function as a team in the fulfillment of the ‘Purpose’. Because the tasks are interrelated, no member works alone.

Section 4: The Executive Committee shall meet at require of the President as timely needed, with reasonably timed advance notice of time and place. A majority present shall constitute a quorum.

Section 5: An Administrative Committee consisting of the President, Vice President, Secretary, Treasurer, and Immediate Past President shall meet upon the call of the President to transact emergence business of programs or projects in the interim between meeting of the Executive Committee. It shall not change declared policy, the budget or incur financial obligation not previously authorized.

Section 6: Committee Chairmen shall recruit a sufficient committee membership, from district counterpart where possible, to carry out the committee’s programs and report its membership to the Executive Committee.

Section 7: The Chairmen of the committee on Pray Advocacy shall be the prescribed ‘Prayer Advocate’ and the Chairmen of the committee on Hunger shall be the prescribed ‘Hunger Advocate.’

Section 8:

  1. An Administrative Secretary may be appointed by the President, in consultation and approval of the Executive Committee, to provide and carry out routine on-going administrative activities of the organization continuity of leadership. The Administrative Secretary shall serve the organization assisting its leadership;
  1. By helping measurably for maintaining it year to year and day to day continuity administering it timely prescribed relationships and detail performance of ‘purpose and programs.
  2. By assisting the organization, serving at the direction of the leadership; President, Vice President, Secretary, Treasurer in administering routine responsibilities, as designated within Article IX.
  1. The Administrative Secretary shall be appointed only for the annual terms of the elected President, serving addition terms as needed, and appointed by the subsequent duty elected President.
  1. The Executive Committee may determine compensation as needed for the service and expenses of the Administrative Secretary.

Article VII- Other Committee

Section 1: The President in consultation with member of the Executive Committee may appoint addition chairmen of addition committees or task force for temporary term within the annual term of the President.

Section 2: Additional leadership of other chairmen and committee as needed may be established by amendment of the By-Laws at annual meeting.

Article VIII-Nomination and Elections

Section 1: there shall be a Committee and Elections,

  1. Working with the district chairmen of committee on nominations:
  2. Finding men for leadership roles in the conference organizations;
  3. Insuring that the leadership of the conference organizations in representative of the membership in matters of age, race, ethnic background, employment and non-employment;
  4. Reporting to the conference at annual meeting, nominations for elected officers, committee chairmen, and member of the committee on nominations and for filling vacancies.

Section 2: The Committee on Nominations and Elections,

  1. Shall consist of a Chairmen elected annually and for four elected members of different districts; designated to filling each of four projected consecutive years;
  2. Shall annually nominate a new member to replace a vacancy or to be elected for the next projected four-year term;
  3. Shall, at the time for election, present a report to the annual meeting, in writing, of a report of nominations for all elected officer, chairmanship and new members of the Committee on Nominations and Elections;
  4. Shall nominate only member who reside within the bounds of the conference or who are a member of a church within the bounds of the conference;
  5. Vacancies occurring in the elected leadership of the conference organization shall be filled in the interim prior to an annual meeting by action of the Executive Committee upon the nomination of the Committee on Nomination and Elections.

Section 3: Elections,

  1. Shall take place within the business of the annual meeting;
  2. Shall include nominations for the floor prior to election;
  3. Shall take place by ballot provided by the Committee on Nominations and Elections when more than one candidate is to be voted upon;
  4. May be by acclamation when there is only one candidate for each office or chair to be voted upon, and the presiding officer is satisfied that no further nominations are to be offered, and the Chairmen on Nominations and Elections moves the vote for acclamation.

Section 4: Vote Procedures:

A majority count of votes of members present and voting shall be sufficient for election.

Section 5: Re-Nomination and Re-Election:

Officers and Chairmen of committee shall be elected to a one year term and may be re-nominated and re-elected to additions terms, but shall not exceed four consecutive years in the same office or committee.

Article IX- Duties of Officers

Section 1: President: The President shall be the presiding officer of the organization and shall preside at the annual, regular and special meetings of the organization and Executive Meetings. He shall have general oversight over the work of the organization. He shall be an ex-officio member of all committee and task forces, except the Nominating Committee. He shall be familiar with the work of the General Commission on United Methodist Men and that of the District President.

Section 2: Vice President: The Vice President shall assist the President, accept assignments made to him, preside in the absence of the President, and assume full responsibility for that office.

Section 3: Secretary: The Secretary shall be responsible for keeping the minutes and all records of the organization and the Executive Committee. The Secretary shall be responsible for keeping records suitable for future filing.

Section 4: Treasurer: The Treasurer shall collect and disburse all funds. Adequate records shall be kept and a report shall be made at all meeting of the organization and the Executive Committee. Requests for disbursements of funds not included in the budget shall be made by the President, Executive Committee, or the organizations.

Article X: Vacancy

Section 1: When a vacancy occurs in an office or a committee, the vacancy shall be filled by the President in consultation with the Executive Committee.

Section 2: The By Laws may be amended at any annual, regular, or special meeting of the organization by a two-thirds majority vote of all members present provided the notice of such proposed amendment is given 10 days in advance.